Invoicing software for moving companies.

Why invoicing a move is different

Generic invoicing software expects one sale and one invoice. A moving company works another way: the estimate is accepted weeks before the move, part of it is sometimes billed in advance and the rest at the end, storage produces an invoice every month for years, and an international move is paid in the customer's currency. When all of that lives outside the management system, the office ends up copying amounts from one place to another, and that is where mistakes happen.

In byMovers the invoice is born from the job file, inside the management platform: customer, items, amounts and taxes are already there.

Numbering by series, with no surprises

Numbering is automatic and by series. Each series can restart every month or every year, as you configure it, and corrective invoices have their own series, separate from ordinary ones. If you need to send an amount before invoicing, you can also issue pro forma invoices.

From estimate to invoice in one click

When the customer accepts, the estimate becomes an invoice in one click, with its items and amounts. And since not every move is paid in one go:

• Partial invoicing: bill part of the estimate now and the rest when it is due.
• Several estimates on a single invoice, as long as they share currency and tax regime. Useful with corporate customers who book several moves a month.

How the estimate is built is explained in moving estimate software.

Storage: the whole month's invoices, in one batch

Storage is recurring billing at its purest. In byMovers you generate the month's billing runs and all their invoices at once, in a batch, instead of one by one. It is a process you launch when you decide to close the month, not something that runs on its own, so you stay in control of what is invoiced and when. More detail in storage software.

International customers and withholdings

Invoices can be issued in the customer's currency, with exchange rates that update on their own. That is the norm in international moving, where the customer pays in dollars or pounds and your books are kept in euros.

If a customer applies a withholding, you set it on the invoice as a percentage, linked to its own ledger account.

VERI*FACTU, TicketBAI and Facturae (Spain)

These three are Spanish regulations: they apply to companies that invoice from Spain.

VERI*FACTU is an add-on you activate with your digital certificate. Once active, each invoice generates its record with a hash chained to the previous one, carries the QR code on the PDF, and submission to the Spanish Tax Agency (AEAT) is launched from the list of electronic invoices. What the rules require and from when is covered in the VERI*FACTU guide for moving companies; the software's statement of conformity is at VERI*FACTU statement.

If your company files its taxes in Biscay or Gipuzkoa, byMovers issues invoices with TicketBAI, also as a paid add-on.

For public sector customers in Spain, byMovers issues Facturae 3.2.2, sent through our partner SERES. It needs to be activated: you request it once and it stays set up.

Your books, up to date without copying entries

The accounting export runs by date range and in your software's format: CONTASOL, Sage 100 or Sage 1000 (in Excel), or CSV for anything else. If you use Xero, byMovers syncs with it and sends the payments received as well as the invoices. The other connections are listed in integrations.

Control: what is issued stays as issued

Once issued, an invoice is protected against changes: a mistake is fixed with a corrective invoice. And the monthly accounting close stops anyone from editing a period you have already closed.

Collections: invoices that do not get forgotten

• SEPA mandates and direct debit runs for customers who pay by direct debit, such as storage customers.
• Outstanding debt, visible on the dashboard.
• Automatic reminders for overdue invoices, once you have set the rule that decides when and whom to notify.

What it costs

Estimates and invoicing are part of the platform from the PRO plan (€99/month). The Spanish tax add-ons are separate: VERI*FACTU costs €25, €49 or €99/month depending on the plan, with up to 6,000 invoices a year (€0.25 per additional document), and TicketBAI, €99/month. Prices exclude VAT; details in pricing.

Frequently asked questions

General questions about plans and migration are in the FAQ. Here, the ones about invoicing.

Does byMovers send invoices to the Spanish Tax Agency with VERI*FACTU?

Yes, with the VERI*FACTU add-on activated with your digital certificate. Each invoice generates its record with a chained hash and a QR code, and submission to the AEAT is launched from the list of electronic invoices.

Can I invoice all of the month's storage at once?

Yes. You generate the month's billing runs and all the invoices in a batch. You launch the process when you want to close the month.

Can a move be invoiced in several stages?

Yes. Partial invoicing lets you bill part of the estimate now and the rest later. You can also group several estimates on one invoice if they share currency and tax regime.

Which accounting software does it work with?

It exports by date range to CONTASOL, Sage 100 and Sage 1000 in Excel, or to CSV. With Xero it syncs, payments included.

Can I invoice in a currency other than the euro?

Yes. Invoices can be issued in the customer's currency, with exchange rates that update on their own.

Does byMovers handle e-invoicing outside Spain?

No. VERI*FACTU, TicketBAI and Facturae are Spanish regulations. byMovers does not currently issue other countries' e-invoicing formats.